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| Company:: |
Affiliated Computer Services |
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| Position:: |
Administrative Assistant-Sales |
Experience |
1-2 yrs |
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Location |
Bengaluru/Bangalore |
Education |
Any Graduate - Any Specialization |
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JobPosted Date |
21-11-2008 |
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| Company Profile |
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Affiliated Computer Services, Inc. (ACS), a premier Fortune 500 company and provider of diversified BPO & IT outsourcing solutions to clients worldwide, |
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| Job Description |
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Administrative Assistant Position
Assist Director of Sales and assist Sales Team
Need access to Director of Sales Calendar ? Be able to create meetings and cancel meetings for Sales Director.
Schedule all Deal Review for Sales Director and Sales Team ? Sales Director will first Approve the Deal Review before setting up. The Deal Review will include Sales Director, Sales Executive, Director of Operations, Managing Director, Controller and any others requested by Sales Director. Must send an email or call to confirm date and time will work for all attendees.
Send out Approval Email to Director of Sales, Director of Operations, Managing Director and Controller for Approval Email after each Deal Review. Be sure to file in a Folder with the Name of the Deal. Once the Deal Signs you will need to submit all the Approvals with the Deal Kit, Model and Contract (and any other docs for Deal ? Addendums & NDA?s).
Help Sales Director with Travel if needed ? flights, car rental and hotel.
Complete all of Sales Director Expenses on ERS System. Fax in receipts and make sure he?s up-to-date on expenses. Will want to email and remind Sales Director to mail you receipts.
Plan Offsite Sales Meetings that Director setups.
Pull reports each week for Weekly Sales Call.
Pull Reports for Director when needed.
Assist with New Hire On-boarding needs. Order Laptop & work with IT to get configured, Email Account, Conference Line, American Express Card, Travel Portal Orbitz, Expense Reporting System and order new Business Cards.
Assist with Termination ? Collect Laptop, Cancel American Express Card, Cancel Conference Line, have email removed.
Maintain the Sales Map Territories.
Maintain a list of Sales Director and Direct Reports with email, address, WIN ID #?s and phone numbers.
Help with Binding Docs for Sales Meetings or Client Presentations.
Work with Sales Director on Approving Expenses and Updating Info on his MSS
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| Candidate Profile |
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Administrative Assistant Position
Assist Director of Sales for PASC and assist Sales Team
Need access to Director of Sales Calendar ? Be able to create meetings and cancel meetings for Sales Director.
Schedule all Deal Review for Sales Director and Sales Team ? Sales Director will first Approve the Deal Review before setting up. The Deal Review will include Sales Director, Sales Executive, Director of Operations, Managing Director, Controller and any others requested by Sales Director. Must send an email or call to confirm date and time will work for all attendees.
Send out Approval Email to Director of Sales, Director of Operations, Managing Director and Controller for Approval Email after each Deal Review. Be sure to file in a Folder with the Name of the Deal. Once the Deal Signs you will need to submit all the Approvals with the Deal Kit, Model and Contract (and any other docs for Deal ? Addendums & NDA?s).
Help Sales Director with Travel if needed ? flights, car rental and hotel.
Complete all of Sales Director Expenses on ERS System. Fax in receipts and make sure he?s up-to-date on expenses. Will want to email and remind Sales Director to mail you receipts.
Plan Offsite Sales Meetings that Director setups.
Pull reports each week for Weekly Sales Call.
Pull Reports for Director when needed.
Assist with New Hire On-boarding needs. Order Laptop & work with IT to get configured, Email Account, Conference Line, American Express Card, Travel Portal Orbitz, Expense Reporting System and order new Business Cards.
Assist with Termination ? Collect Laptop, Cancel American Express Card, Cancel Conference Line, have email removed.
Maintain the Sales Map Territories.
Maintain a list of Sales Director and Direct Reports with email, address, WIN ID #?s and phone numbers.
Help with Binding Docs for Sales Meetings or Client Presentations.
Work with Sales Director on Approving Expenses and Updating Info on his MSS ?
* Flexible to work in shifts
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